Changing the Workflow State of Multiple Content Items
You can perform any workflow-state-specific actions on multiple content items that are in the same workflow state. For example, you can publish or reject multiple content items in the Reviewing Translated Version workflow state. Different actions are available, depending on the workflow state, as described in Changing the Workflow State of Individual Content Items.
To change the workflow state of multiple content items:
Ensure that the section for the workflow to which the content item is assigned is displayed in the Workbox. If it is not displayed, select the corresponding check box in the Workflows section of the Workbox ribbon. For details, see Displaying Content Items in the Workbox.
Ensure that the section for the workflow to which the content item is assigned is expanded. If it is not expanded, click to expand it.
Ensure that the section for the workflow-state section to which the content item is assigned is expanded. If it is not expanded, click , or click the title of the section, which is the name of the workflow state, to expand it.
Optional. Select the check boxes for the content items for which you want to perform the common action.
Note: If you want to perform the action on all the content items in the workflow-state section, skip this step.
- If necessary, scroll down to the bottom of the page of the workflow-state section, so that the toolbar at the bottom of the section is displayed.
The screen capture shows the Reviewing Translated Version workflow state expanded. In this state, the Publish and Reject actions are available.
Note: The available actions depend on the workflow state. Refer to the table in Changing the Workflow State of Individual Content Items for a list and description of actions you can perform on content items in different states of the Lionbridge Sample Workflow workflow.
- Click the icon in the toolbar for the action you want to perform.
Tip: Click the Toggle check boxes icon to toggle your check box selection.