Sending Assets for Translation

• 1: Sending Assets for Translation from the Translation Queue
• 2: Resending a Translation Job

You send out assets for translation from the New Translation page after you collect them in the Select Marketo Assets dialog box, as described in Collecting Assets for Translation.

When the App sends out assets for translation, it creates placeholder assets for tokens. For asset types that support segmentation, such as email, landing pages, forms, and snippets, the target-language content is stored in a related target-language segment in same asset.

Note: If you accidentally delete the placeholder assets, the App replaces them with the translated assets, once they are available.

When you send out assets for translation, you can either:

• send them out immediately for translation as a single job
• add them to the Translation Queue queue, so that you can group them into jobs and send them out later

Note: Assets in the Translation Queue are actually just pointers to the assets in Marketo. If you modify an asset within Marketo after adding it to the queue, those changes are included in the version sent out for translation. 

To send out assets for translation:

1. Sign in to the Lionbridge App. For details, see Getting Started with the Lionbridge App for Marketo.

2. In the Lionbridge App for Marketo menu on the left, ensure that New Translation is selected, so that the New Translation page is open. This is the default selection when you open the Lionbridge App. For a detailed description of this page, see Viewing Collected Assets.

3. If immediately previously you collected assets for translation, the corresponding check boxes are already selected. You can clear these check boxes or select additional check boxes.

4. Select the check boxes of the assets to send out for translation. If you later choose to send out these assets for translation immediately, then the Lionbridge App will send out these assets together as a single translation job.

The assets you select should have the following in common:

• They are in the same source language.
• You want to translate them into the same target languages.

In addition, if you want to immediately send out the assets you select for translation, they should have the following in common:

• You want to send them to the same translation provider.
• You want to apply the same translation settings to them (described in step 6, below) and you want them to be part of the same translation job.

5. Click Send Selected for Translation.

Note: This button is available only when all the selected assets are in the same source language.

The New Translation dialog box opens, displaying the Languages tab.

6. Enter the following preliminary information about your translation job:

Field	Description
Provider	Select the translation provider for this translation job. The dropdown list displays all translation providers configured for your site. Note: If you add the assets to the queue instead of immediately out for translation, you can change the translation provider later. The selected translation provider determines which source and target languages are available for selection below. This prevents you from selecting languages that are not supported for a particular translation provider.
Special Instruction	Any additional instructions for Lionbridge Freeway. Displayed only if the provider selected in the Provider box, above is the Lionbridge Freeway Type.
Analysis codes	The Freeway analysis codes for the translation. Displayed only if: * In the **Provider** box, above, the provider selected is the Lionbridge Freeway Type. * The App is configured to display these fields. You specify the analysis codes that are relevant to your content. Your Lionbridge setup determines which analysis codes are available for you to specify, and the values available for selection for each analysis code. For example, the Region, Department, and Priority analysis codes may be available for you to specify.
Source Language	Select the source language of the selected assets. The Lionbridge App will send assets in this source language for translation. The dropdown list displays all the source languages that your teams are allowed to send out for translation. Note: Languages are available for selection only if they are supported for the translation provider selected in the Provider field, above.
Target Languages	Select the check boxes for all the target languages into which to translate the selected assets. The list displays all the target languages for which your teams are allowed to request translation. Tips: To select the check boxes of all available target languages, click the Select All button. To clear all selected check boxes of target languages, click the Clear button. By default, the Lionbridge App uses the default segment as the source content. To specify a different segment as the source content, select the corresponding check box under Segment has source content. Tip: To specify different segments as the source content for all target languages, select the adjacent All check box. Note: Languages are available for selection only if they are supported for the translation provider selected in the Provider field, above and for the selected source language, above.

7. Optional. This step is required only if you will click the Send for Translation button at the bottom of the dialog box to send out the assets directly for translation. Click the Translation Job tab to display it.

Note: Enter information in this tab only if you are sending out these assets for translation immediately as a single job, by clicking the Send for Translation button below. If you add these assets to the Translation queue, you add the job information later, when you send out the assets for translation from the queue. If you add these assets to the Translation queue, the Lionbridge App ignores any information in this tab.

Enter the following information about this translation job:

Field	Description
Job Name	Your name for this translation job. The Lionbridge App sends this information to your translation provider.
Job Description	Your description of this translation job, including any special instructions or requests. The Lionbridge App sends this information to your translation provider. Note: This field will not be displayed if the Lionbridge App is configured to hide it.
PO Reference	Optional. The purchase order reference number, if relevant. Note: Depending on your company’s configuration, this field may have another name, and it may be either a freeform text field or a dropdown list with pre-configured entries available for selection.
Quote – Send for quote first	Select this check box to inform the translation provider that you want to receive a quote before the translation process starts.
LocalTM – Use LocalTM	Select this check box to check whether content was already translated before sending it out for translation. The Lionbridge App sends out only changed content for translation. If content was previously translated and it has not changed, then the Lionbridge App does not send it for translation again: Instead, it uses the stored translation. This feature reduces the quantity of content that the Lionbridge App sends to translation providers, which reduces your cost. However, it increases the processing time before sending out the content for translation.
Token – Automatically translate referenced tokens	Select this check box to include all referenced tokens in the translation job.
Due Date	The requested translation deadline. This is the date when you expect the translated content to return. By default, it is two weeks from the current date. To select a different date, either type the delivery date in the field in MM/DD/YYYY format, or click in the field and select a different date in the calendar that opens. This information is sent to the translation provider as metadata of the translation package.
Team	If you are a member of multiple teams, select your team to use for this job. Note: Your team determines which source and target languages are available for selection in the Languages tab, described in the previous step, and the available translation providers, described below.
Notification	Select one of the following to specify which email addresses will receive notifications about this job: * All Users of Selected Team: The email addresses of all the users in the team specified above. This is the default selection. * Just Job Submitter: Your email address. * Specific Email Addresses: The email addresses specified in the **Emails** box, below. * an email notification group. For more information, refer to the Lionbridge App for Marketo Setup Guide.
Emails	The list of email addresses that will receive email notifications about this job. The selection in the Notification dropdown list, above, determines default list of email addresses. You can edit this list by adding, editing, and deleting email addresses. Each email address must be on a separate line. Tip: To save the list of email addresses as a new or updated group, click the Save as a new notification group button . A dialog box opens, prompting you to enter a name for the new group. Enter the name and click OK.

8. Do one of the following:

• Click Add to Queue to add the selected assets to the Translation Queue.

You or another user on your team must send it out these assets for translation from the Translation queue. For details, see Sending Assets for Translation from the Translation Queue.

• Click Send for Translation to immediately send out the translation job to the specified translation provider.

You can monitor the job’s status on the Translation Jobs page. For details, see Monitoring Translation Jobs.

1 - Sending Assets for Translation from the Translation Queue

The goal of the Translation Queue (queue) is to control translation costs and the translation process. You can send out one, multiple, or all assets from the Translation Queue at one time.

Submitting content to the Translation Queue before sending it out for translation has the following advantages:

• You may not want to send out each asset individually as soon as you finish reviewing it. The Translation Queue facilitates your management of reviewed assets, so that you do not forget about sending individual reviewed assets for translation.
• Your translation provider may prefer receiving fewer but larger batches of items to translate, rather than individual assets, as it facilitates project preparation, resource assignment, and file analysis.
• If you want to translate many assets into multiple languages, but you want to translate into only one target language at a time, this is a good way to manage that process.
• The Translation Queue manager may want to route jobs to certain translation providers.
• The Translation Queue manager may want to add job-specific metadata, such as a purchase order number.

If you or your colleagues have added items to the Translation Queue, you must access it and send out the items from there.

Notes: Assets in the queue are actually just pointers to the assets in Marketo. If you modify an asset within Marketo after adding it to the queue, those changes are included in the version sent out for translation. If you do not send out items from the Translation Queue, the Lionbridge App does not send them out for translation.

To send out assets for translation from the Translation Queue:

1. Sign in to the Lionbridge App. For details, see Getting Started with the Lionbridge App for Marketo.

2. In the Lionbridge App for Marketo menu on the left, select Translation Queue.

The queue displays all the assets that were collected and added to the Translation Queue that have not yet been sent out for translation. The bottom-left corner below the list displays the number of items displayed on the current page and the total number of items in the queue.

By default, the items are sorted in reverse chronological order by the Creation Date column.

The following information is displayed about each asset in the queue:

3. Optional. You can do one or more of the following to facilitate displaying the items you want to see in the queue:

• You can specify how many items to display in a page. Above the top-left corner of the list, select the number to display from the Show X Entries list.
• You can use the Search box above the top-right corner of the list to search for a specific item in the list or to filter the list. As you type into the Search box, the Lionbridge App automatically searches for matches across all columns and displays only the matching columns. For example, you can type de-DE to display only assets where the source or target language is German. Alternatively, you can type email to display only Email assets.

Note: The search feature filters all items in the queue, not only those displayed on the current page.

• If there are many items in the queue, it may have multiple pages. The navigation bar below the list helps you navigate through the pages and displays your position in the queue. Click Previous Page, Next Page, or a page number to navigate to the corresponding page.
• To sort the items in the queue by a different column, click the corresponding column header.
• To reverse the sort order of a column, click the column header.

4. Select the check boxes of the items that you want to send out for translation as a single translation job.

The assets you select should have the following in common:

• You want to send them to the same translation provider.
• You want to apply the same translation settings to them (described in step 5, below) and you want them to be part of the same translation job.

Note: You can select items with different source-target language pairs. For example, you can include items for translation from English to French along with items for translation from German to Japanese.

Note: The total number of selected items is displayed in the top-right corner of the page.

5. Click Send Out Selected Items.

The Send Out Queued Items dialog box opens.

Enter the following information about this translation job:

Field	Description
Job Name	Your name for this translation job. The Lionbridge App sends this information to your translation provider.
Job Description	Your description of this translation job, including any special instructions or requests. The Lionbridge App sends this information to your translation provider. Note: This field will not be displayed if the Lionbridge App is configured to hide it.
PO Reference	Optional. The purchase order reference number, if relevant. Note: Depending on your company’s configuration, this field may have another name, and it may be either a freeform text field or a dropdown list with pre-configured entries available for selection.
Quote – Send for quote first	Select this check box to inform the translation provider that you want to receive a quote before the translation process starts.
LocalTM – Use LocalTM	Select this check box to check whether content was already translated before sending it out for translation. The Lionbridge App sends out only changed content for translation. If content was previously translated and it has not changed, then the Lionbridge App does not send it for translation again: Instead, it uses the stored translation. This feature reduces the quantity of content that the Lionbridge App sends to translation providers, which reduces your cost. However, it increases the processing time before sending out the content for translation.
Token – Automatically translate referenced tokens	Select this check box to include all referenced tokens in the translation job.
Due Date	The requested translation deadline. This is the date when you expect the translated content to return. By default, it is two weeks from the current date. To select a different date, either type the delivery date in the field in MM/DD/YYYY format, or click in the field and select a different date in the calendar that opens. This information is sent to the translation provider as metadata of the translation package.
Team	If you are a member of multiple teams, select your team to use for this job. Note: Your team determines which source and target languages are available for selection in the Languages tab, described in the previous step, and the available translation providers, described below.
Notification	Select one of the following to specify which email addresses will receive notifications about this job: * All Users of Selected Team: The email addresses of all the users in the team specified above. This is the default selection. * Just Job Submitter: Your email address. * Specific Email Addresses: The email addresses specified in the **Emails** box, below. * an email notification group. For more information, refer to the Lionbridge App for Marketo Setup Guide.
Emails	The list of email addresses that will receive email notifications about this job. The selection in the Notification dropdown list, above, determines default list of email addresses. You can edit this list by adding, editing, and deleting email addresses. Each email address must be on a separate line. Tip: To save the list of email addresses as a new or updated group, click the Save as a new notification group button . A dialog box opens, prompting you to enter a name for the new group. Enter the name and click OK.

6. Click Send to immediately send out the translation job to the specified translation provider.

You can monitor the job’s status on the Translation jobs page. For details, see Monitoring Translation Status.

Note: You can delete items from the Translation Queue. This is useful, for example, if you decide not to translate the item into the specified target language. To delete items from the queue, select the corresponding check boxes and click Delete selected items. A message box confirms that you want to delete the selected items from the Translation queue. Click OK to confirm.

2 - Resending a Translation Job

You can send previously sent jobs for translation from the Translation Jobs tab. You can modify the selected assets, source and target languages, translation provider, translation options, and job options before resending the job.

When the App sends out assets for translation, it creates placeholder assets for tokens. For asset types that support segmentation, such as email, landing pages, forms, and snippets, the target-language content is stored in a related target-language segment in same asset.

Notes: If you accidentally delete the placeholder assets, the App replaces them with the translated assets, once they are available. Assets in a job are actually just pointers to the assets in Marketo. If you modify an asset within Marketo before resending it, those changes are included in the job resent for translation. 

To resend out assets for translation:

1. Sign in to the Lionbridge App. For details, see Getting Started with the Lionbridge App for Marketo.

2. In the Lionbridge App for Marketo menu on the left, click Translation Jobs.

The Translation Jobs tab opens. For a detailed description of this tab, see Monitoring Translation Jobs.

3. In the Creation Date column for the job to resend for translation, click the Resend the job button.

The Resend Translation dialog box opens, displaying the Assets tab.

The Assets tab displays the assets in the previously sent job, including the previously specified target language. The corresponding check boxes are already selected.

4. Optional. To remove any assets from the job, clear the corresponding check boxes.

5. Optional. If you do not want to make any other changes to the job, click Send for Translation.

You can monitor the job’s status on the Translation Jobs page. For details, see Monitoring Translation Jobs.

6. Optional. To modify the translation provider, source language, target languages, the Segment has source content settings, and any Lionbridge Freeway-specific settings (if relevant), click the Languages & LSP tab to open it.

a. To select a different translation provider, select it from the Provider dropdown list.

b. To modify the source language, target languages, Segment has source content settings, and any Lionbridge Freeway-specific settings (if relevant), click the Reset check box. This enables the rest of the user interface in this tab.

7. Optional. If you do not want to make any other changes to the job, click Send for Translation.

You can monitor the job’s status on the Translation Jobs page. For details, see Monitoring Translation Jobs.

8. Optional. If you want to change the job parameters, click the Translation Job tab to display it.

Note: By default, the Job Name changes, and - Resend is appended to the previous job name.

Update any of the following information about the translation job to resend:

Field	Description
Job Name	Your name for this translation job. The Lionbridge App sends this information to your translation provider.
Job Description	Your description of this translation job, including any special instructions or requests. The Lionbridge App sends this information to your translation provider. Note: This field will not be displayed if the Lionbridge App is configured to hide it.
PO Reference	Optional. The purchase order reference number, if relevant. Note: Depending on your company’s configuration, this field may have another name, and it may be either a freeform text field or a dropdown list with pre-configured entries available for selection.
Quote – Send for quote first	Select this check box to inform the translation provider that you want to receive a quote before the translation process starts.
LocalTM – Use LocalTM	Select this check box to check whether content was already translated before sending it out for translation. The Lionbridge App sends out only changed content for translation. If content was previously translated and it has not changed, then the Lionbridge App does not send it for translation again: Instead, it uses the stored translation. This feature reduces the quantity of content that the Lionbridge App sends to translation providers, which reduces your cost. However, it increases the processing time before sending out the content for translation.
Token – Automatically translate referenced tokens	Select this check box to include all referenced tokens in the translation job.
Due Date	The requested translation deadline. This is the date when you expect the translated content to return. By default, it is two weeks from the current date. To select a different date, either type the delivery date in the field in MM/DD/YYYY format, or click in the field and select a different date in the calendar that opens. This information is sent to the translation provider as metadata of the translation package.
Team	If you are a member of multiple teams, select your team to use for this job. Note: Your team determines which source and target languages are available for selection in the Languages tab, described in the previous step, and the available translation providers, described below.
Notification	Select one of the following to specify which email addresses will receive notifications about this job: * All Users of Selected Team: The email addresses of all the users in the team specified above. This is the default selection. * Just Job Submitter: Your email address. * Specific Email Addresses: The email addresses specified in the **Emails** box, below. * an email notification group. For more information, refer to the Lionbridge App for Marketo Setup Guide.
Emails	The list of email addresses that will receive email notifications about this job. The selection in the Notification dropdown list, above, determines default list of email addresses. You can edit this list by adding, editing, and deleting email addresses. Each email address must be on a separate line. Tip: To save the list of email addresses as a new or updated group, click the Save as a new notification group button . A dialog box opens, prompting you to enter a name for the new group. Enter the name and click OK.

9. Click Send for Translation to immediately resend the translation job to the specified translation provider.

You can monitor the job’s status on the Translation Jobs page. For details, see Monitoring Translation Jobs.